Visiting Faculty Resources

Below are a number of links, timelines, and instructions for navigating UC San Diego as a visiting faculty member.

Hiring Timeline and Materials

Appointment Preparation

Once the Judaic Studies Program has stated their desire to hire you, our program must submit a request to the Dean's office so that they may generate the official offer letter. In odrer to submit that request we will need the following information from you:

Bio-Bib Form
Curricula Vitae
Student Evaluations or Letters of Reference/Recommendation
(RE: your teaching abilities)

Official Offer Letter

You will receive an official offer letter from the Dean Office via email. You will need to formally accept the offer before we can begin your hiring paperwork.

Hiring Paperwork

The earliest UCSD will allow new appointments to be entered into our payroll system is one month prior to the appointment start date. However, all the paperwork, with the exception of the Oath/Patent, may be completed ahead of time so that staff has all the information necessary to enter the appointment on the earliest date possible. Below are the forms you will need to complete. Please fill them out but do not date any of them until you come into our office or are otherwise instructed by staff.

US Citizen Hires

UC W4/DE 4 [PDF]
I-9 [PDF] (We will need to make copies of of you List A or Lists B&C documents)

Non-US Citizen Hires

Your tax forms will be processed using Glacier.

All Hires

Oath/Patent [PDF]
Voluntary Self-Identification or Race, Ethnicity, and Veteran Status [PDF]*
Voluntary Self-Idenitification of Disability [PDF]*
*If you have chosen not to disclose demographic information please complete the below waiver.
Demographic Information Disclosure Waiver [PDF]
Personal Data Form [PDF]
Emergency Information [PDF]
Campus ID Card Application[PDF]
Principles of Community [PDF]
Asbestos Notice [PDF]
Child Abuse (CANRA) [PDF]
Worker's Comp. Pamphlet [PDF]
Acknowledgement of Receipt of New Hire Pamphlet: Facts About Workers' Compensation [PDF]
Direct Deposit [PDF] (We will need a voided check or you may set up direct deposit online once you have received your UCSD email address)

Hires Opting for UCSD Insurance Coverage

Insurance Enrollment [PDF]

Start Date

Appointment start dates are the first day of the first quarter you are hired to teach.

Fall Oct. 1st Dec. 31st Aug. 15th
Winter Jan. 1st Mar. 31st Nov. 15th
Spring Apr. 1st Jun. 30th Feb. 15th

UCSD Network Access and Course Preparation

Shortly after completing the hiring paperwork you will receive your UCSD email address. Below are some links that will instruct you how to get yourself set-up on the various UCSD systems that you will need in order to teach this quarter and manage your accounts.

Network Access

Active Directory Account-

Business Account (Single Sign-On)-

Email Overview-

Course Preparation

TED-a web course tool and online course management system you can use to complement a classroom-based course.

Electronic Grades (eGrades)-UCSD uses eGrades to submit all grades for courses taught at UCSD.

A.S. Soft Reserves-is an Associated Student Enterprise that will creates supplementary materials (custom course readers, sample exams, class notes--pre-printed or as slides, course syllabus, and more for your courses. 

Navigating Campus

UCSD App-Includes an interactive map, campus news & events, campus directory, campus services, and more.

Campus Map-

Places to Eat-